Privacy Policy

Company name:

Jade Recruitment Ltd ('The Company')
Company Contact Details Florence Farley, Director
01306 876 035
Document DP5A Privacy Notice (when personal data is obtained directly from the data subject)
Topic Data Protection
Date 21/05/2018
Version 001

The Company is a recruitment business which provides work-finding services to its clients and workseekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.

1 - Collection and Use of Personal Data

1.1 Purpose of processing and legal basis: 

The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.

In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

The legal bases we rely upon to offer these services to you are:

  • Your consent
  • Where we have a legitimate interest
  • To comply with a legal obligation that we have
  • To fulfil a contractual obligation that we have with you

1.2 Legimate interest:

This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

In order to evaluate you as an eligible candidate for any positions of employment, Jade Recruitment Consultants have a duty of care to ensure you have the necessary: 

  • Experience to fulfil the advertised employment role
  • Skill sets to fulfil the advertised employment role
  • Level of academic qualifications required for the position
  • Personal attributes to meet the needs / demands of the role
  • Suitability for working within the specified work environment

1.3 Recipient/s of data:

The Company will process your personal data and/or sensitive personal data with the following recipients:

  • Clients that we introduce or supply individuals to.
  • Candidates’ former or prospective new employers that you obtain or provide references to
  • The Recruitment and Employment Confederation (and any other trade body that you are a member of who may have access to your candidates’ data)
  • Any other third parties who carry out audits to ensure that the business is run correctly.
  • Payroll service providers who manage our payroll on your behalf.

1.4 Statutory / Contractual requirement

In order to evaluate eligible candidates for any positions of employment, Jade Recruitment Consultants have a duty of care to ensure candidates have the necessary:

  • Experience to fulfill the advertised employment role
  • Skill sets to fulfill the advertised employment role
  • Level of academic qualifications required for the position
  • Personal attributes to meet the needs / demands of the role
  • Suitability for working within the specified work environment

In fulfilling these due diligence checks you will be required to supply personal data. Further to this, you will be asked to supply personal data to either comply with the Law or the Company’s Contractual Conditions. Without this personal data the Company will be unable to introduce or supply an individual seeking employment to a client.

Please Note: The Company will not transfer your supplied personal data to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.

2 - Data Retention

Jade Recruitment Ltd will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.

“The Conduct of Employment Agencies and Employment Businesses Regulations 2003” require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services. We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.

Where the Company has obtained your consent to process your personal and sensitive personal data, we will do so in line with our retention policy. Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data and sensitive personal data.

3. Your Rights

Please be aware that you have the following data protection rights:

  • The right to be informed about the personal data the Company processes on you;
  • The right of access to the personal data the Company processes on you;
  • The right to rectification of your personal data;
  • The right to erasure of your personal data in certain circumstances;
  • The right to restrict processing of your personal data;
  • The right to data portability in certain circumstances;
  • The right to object to the processing of your personal data that was based on a public or legitimate interest;
  • The right not to be subjected to automated decision making and profiling; and
  • The right to withdraw consent at any time.

Where you have consented to the Company processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting Florence Farley, Director.

There may be circumstances where the Company will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons.

If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary. You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Florence Farley, Director.

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.